Job alert: We’re recruiting a Finance and Admin Coordinator

We have a fantastic opportunity for someone to take up a key role in our team at Midsteeple Quarter as we go through an exciting period of growth.

We are looking for a dedicated and experienced Finance and Admin Coordinator, a part-time (21 hours) role until March 2026 (with the intention to extend dependent on funding). Based in our Dumfries High Street office, the Finance and Admin Coordinator will manage our company’s day-to-day financial and administrative procedures.

Midsteeple Quarter is working to breathe new life into the town centre through an ambitious redevelopment programme underpinned by community ownership.

Job summary

Administration

• Act as the primary point of contact for the organisation

• Manage information systems and communications, coordinate meetings

• Maintain external relationships to support efficient, effective project delivery

• Manage the rental space booking system in coordination with the Enterprise Manager

Human Resources

• Manage monthly payroll in coordination with payroll administrator

• Manage PAYE and freelance contracts

• Maintain HR records such as personnel files, training and annual leave

• Support recruitment functions such as benchmarking, job listings and induction of new colleagues

Company Support

• Assist in preparing Board papers, reports, and minutes

• Work with colleagues to organise Annual General Meetings

• Maintain a register of Directors in accordance with company rules

• Assist in developing and maintaining company policies and procedures

• Maintain memberships of relevant organisations

Finance

• Take care of bookkeeping and administration of invoices and financial documents

• Monitor the bank account and payments in cooperation with the Executive Director

• Support budgeting processes in cooperation with the Executive Director and Treasurer

• Track expenditure against budgets, monitor cash flow

• Produce accurate financial reports for the Executive Director and the Board at specific deadlines using Xero software

• Prepare the company’s annual return and confirmation statement to the FC in collaboration with the company’s accountant

• Use appropriate financial systems and tools (Xero software)

Funding

• Maintain records of funding applications and success rates

• Submit funding claims and reports on project outcomes

• Assist colleagues in preparing funding applications and reports (desirable)

Click here to read the full job description and person specification

To apply:  Apply online.